Page 6 - Policies

discuss situations of actual or potential conflict of interest with their supervisor or
department head.

2. If facts disclose a potential or actual conflict of interest, this must be reported
immediately to the department head. The department head will conduct an
investigation in a timely and effective manner. Following the completion of the
investigation, the staff member will be personally advised of the findings and the
conclusions which have been reached.

3. If the department head, after investigating the relevant circumstances, finds there is
no actual or potential conflict of interest, the manager will document this finding and
advise the employee.

4. If the department head finds that there is a potential conflict of interest, they will
advise and work with the individual to avoid a situation of conflict of interest. The
department head will attempt to achieve an acceptable solution in this matter. If the
potential conflict of interest is resolved to the satisfaction of both parties, a file will
not be compiled, unless requested by the individual.

• If the potential conflict of interest cannot be resolved to the satisfaction of either
party, or if the department head finds that there is an actual conflict of interest,
such conflict will be reported to the general counsel, vice-president, or the
president.

• The department head may recommend that disciplinary action be taken. Such
action could include a suspension, reprimand, demotion, transfer or termination
of employment or volunteer engagement.

5. The president or designate will review the potential or actual conflict of interest and
attempt to resolve the situation. If an acceptable solution is found, the conflict and
agreed upon solution will be recorded and retained in the employee file. If the
president’s decision supports a potential or actual conflict of interest and an
acceptable solution is not found, a report and record of appropriate remedial action
will be placed in the individual’s People & Culture file.

This material has been prepared solely for use at University Health Network (UHN). UHN accepts no responsibility for use of this material by
any person or organization not associated with UHN. No part of this document may be reproduced in any form for publication without
permission of UHN. A printed copy of this document may not reflect the current, electronic version on the UHN Intranet.
Policy Number 2.50.002 Original Date 11/90
Section Employee Relations Revision Dates 04/93; 07/05; 11/05; 04/09; 04/18; 09/19
Issued By People & Culture; Legal Affairs Review Dates
Approved By Executive Vice-president, People, Culture Page 4 of 4
& Community