Page 28 - New Employee Booklet - Portrait

Protecting Privacy-
Your Responsibilities
Privacy Policy
UHN places a high value on patient confidentiality and the
protection of personal health information. To ensure all
staff and individuals affiliated with UHN understand how to
help protect patient information, and to comply with the
law, UHN has a Privacy Policy. This policy outlines rules for
the collection, use, disclosure, and retention of personal
health information.
You can find a full list of UHN’s policies, which include
detailed privacy and security controls ,under the Policy
Section of UHN’s Corporate Intranet.
Important Tips
 Don’t discuss confidential information outside
of your job or in public areas (e.g. elevator,
cafeteria).
 Don’t take patient information home with
you.
 Log off when you are finished at your
computer.
 Keep all passwords to yourself.
 Use shredding bins to dispose of personal
health information.
 Personal health information can only be
stored, communicated or shared using a
secure method (i.e. use an encrypted device).
 If you come across a potential privacy
incident, report it immediately by submitting
an online Incident Report eForm on the
Corporate Intranet site.
What You Need to Know
 UHN protects personal information
because it is our ethical and legal
responsibility.
 As a condition of employment
and/or affiliation with UHN, all
individuals must sign a
confidentiality agreement.
 Access to patient information is on a
‘need to know’ basis and is routinely
monitored through auditing.
 There are disciplinary actions for
failure to follow UHN’s policies, up to
and including termination.
 Everyone has a role to play in privacy
– speak with your manager to ensure
you fully understand yours!
For more information, please
contact:
Telephone: 416-340-4800 x6937
Email: Privacy@uhn.ca
Website: Privacy Office