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New Employee Passport

Welcome to UHN! We are happy to have you joining our team.

Name: _____________________________ Manager: _____________________________

√ Checklist of things to do when joining UHN

Prior to your start date:

Submit all new employment package forms & signed offer letter
 Follow details in offer letter
 Any missing documents may result in a delay in your start date, or your first pay.
You must complete the Immunization Status Record for New Employees to Health Services and
provide proof using this link: https://kics.uhn.ca/kics/formlist.php no later than five (5) business days
prior to start. (Instructions included in your offer letter)

Complete the 8 Legally Mandated Courses by the end of your first day of employment with UHN
(refer to the e-learning booklet on the New Employee page for the courses required)

Upon starting your employment:

Get your Employee ID badge.
 Provides you with access to your working areas, shows you are an employee, provides a
quick reference on what to do in case of emergency, and definitions for each code.
Attend Day 1 New Employee Orientation

 This is your mandatory introduction to UHN, corporate culture, safety, security, and an
introduction to the resources and benefits available to UHN employees.

Digital will provide you with your network access credentials. You will need to reset your password
upon receiving this email.
 *T-ID/ Research ID is the UHN network ID so you can access the corporate intranet and staff
resources on www.uhn.ca

Access Employee Self Service (ESS) is automatically activated once you activate your tid in the step
above.

 Employee Self Service is where you verify your personal information, get access to your pay
stubs and T4s.

Complete your MFA (multi-factor Authentication) secondary verification online https://mfa.uhn.ca
 The help desk needs this to validate your identity to reset forgotten passwords.

*you will need your t-id associated UPN and password
Meet with your manager to discuss how hours are submitted and approved for payroll, dress code,
schedules, breaks, probationary meeting date, roles, responsibilities, standards and expectations.

Begin profession/departmental/unit orientation