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New Employee Documentation Package

Prior to start date please complete and bring or email the documents listed below to:
• the People & Culture - Employee Records & Payroll, Toronto General Hospital, 3 floor - R. Fraser Elliot
rd
Building; or your counselor listed in your offer letter
• indicate that a complete package has been submitted for processing, also sign and return this form
• please note that failure to provide the required forms and document copies may prevent your pay from being
processed

Benefit Considerations for New Employees Permanent Full-Time employees only - If you are a permanent full-time
employee, you are eligible to participate in the applicable benefits plan. Upon your onboarding, you will receive an email from
the insurer inviting you to enroll into the benefits plan. A comprehensive benefits booklet will be available to you upon your
enrollment of the plan from the insurer.

Please also remember to include a copy of your Social Insurance Card & Birth Certificate (or Citizenship or
Passport)

The following instructions will help you to complete the attached forms. Completed &
*Please ensure all forms are signed and dated before submitting them to the respective submitted:
departments. Your 8 Legally Mandated Courses are due by the end of your first day of
employment with UHN.
1) One signed copy of your job offer letter. – Please also sign and return one copy to your hiring
manager.
2) Personal Tax Credits Returns (Federal and Provincial) - Please complete the first page of
these forms by reading each section and if it applies to your situation complete that section. Fed.
Note that further information and instructions are listed on the back of each form.

Prov.
3) Personal Bank Account Information - Please complete this form and attach a void cheque to Form
the bottom section. If you do not have a chequing account, please provide your bank account
number, transit number and bank number. Cheque

4) Personal Data and Contact in Case of Emergency - Please complete the first section of this
form with your own information. In the second section provide the names of 2 people that we
may contact in case of an emergency, along with their telephone numbers.
5) Photocopy of Social Insurance Card- If SIN card starts with a “9” digit, please provide a valid
copy of your work permit.
6) Photocopy of Birth Certificate (or Citizenship Card or Passport)

7) Photocopy of Credentials – Please provide a copy of the legal document(s) verifying the
credentials relevant to your job or profession.
8) Enrolment/Waiver Form for HOOPP – All non-full-time must complete the HOOPP information

All documents have been duly completed and submitted:

Employee Name _____________________________________________
Employee Signature __________________________________________ Date ________________
(please print clearly)